Warehouse Admin. Assistant - Contractor 7757
Administrative Assistant - Contractor
Discovery Solutions is seeking job seekers for a contract position with one of our customers, Lilly, a leading pharmaceutical company headquartered in Indianapolis, IN.
LOCATION: Branchburg, NJ 08876
DESCRIPTION: The Administrative Assistant will provide communication management, schedule management, office management and other supportive duties relative to the department area in which they are assigned. Performing general administrative tasks, such as faxing, photocopying, and filing. Creating first-draft documents from rough, sketchy information or in response to requests. Preparing basic form letters and other correspondence sent on a regular basis. Editing and proofreading documents for content, style, and accuracy (including technical and/or scientific materials). Compiling data and preparing presentations from handwritten notes using appropriate software packages. Utilize communication systems such as voice mail, e-mail, distribution lists, etc. Answering phones and directing incoming requests and faxes to the appropriate personnel; initiating contacts as required. Preparing materials for distribution and presentation at meetings (make labels, assemble inters, etc. )Handling e-mail and voice mail responses on an as needed basis for the business partner(s). Maintaining the daily calendars of one or more department members adding and deleting entries, updating availability, authorizing changes to dates and locations, etc. Communicating on a daily basis with the business partner to keep him/her informed of department or other important activities. Arranging travel and scheduling requests for key department members' attendance at outside functions and/or activities. Scheduling ad hoc and/or recurring meetings. Role may require individual to enter/maintain databases, records and spreadsheets
Individual will primarily work with spare parts and documentation. Will receive spare parts into the CMMS database, place parts into designated bins, kit spare parts upon request, return unused parts to designated bins and perform cycle counts of parts. File documents upon request. Other job functions may apply, based on department requirements
EXPERIENCE: 3-5 years of experience in an admin or warehouse role. Our job responsibilities consist of both administrative and warehouse functions. Excellent communication skills, demonstrate time management skills, must have a firm grasp of alphanumerical sequences, should be able to function in a tightly regulated working environment, must follow written/verbal instructions, intermediate experience with Microsoft Office.
EDUCATION: High School Diploma or Equivalent