COMPANY:
Discovery Solutions is seeking job seekers for a contract position with one of our customers, Lilly, a leading pharmaceutical company headquartered in Indianapolis, IN.
LOCATION: Indianapolis, IN
DESCRIPTION: The Administrative Assistant will provide communication management, schedule management, office management and other supportive duties relative to the department area in which they are assigned. Performing general administrative tasks, such as faxing, photocopying, and filing. Creating first-draft documents from rough, sketchy information or in response to requests. Preparing basic form letters and other correspondence sent on a regular basis. Editing and proofreading documents for content, style, and accuracy (including technical and/or scientific materials). Compiling data and preparing presentations from handwritten notes using appropriate software packages. Utilize communication systems such as voice mail, e-mail, distribution lists, etc. Answering phones and directing incoming requests and faxes to the appropriate personnel; initiating contacts as required. Preparing materials for distribution and presentation at meetings (make labels, assemble inters, etc.)Handling e-mail and voice mail responses on an as needed basis for the business partner(s). Maintaining the daily calendars of one or more department members adding and deleting entries, updating availability, authorizing changes to dates and locations, etc. Communicating on a daily basis with the business partner to keep him/her informed of department or other important activities. Arranging travel and scheduling requests for key department members' attendance at outside functions and/or activities. Scheduling ad hoc and/or recurring meetings. Role may require individual to enter/maintain databases, records and spreadsheets.
SHIFT: Monday - Friday
EXPERIENCE: Must have at least 3 years of calendaring/scheduling experience
Must have ability to work in a fast pace environment
Must be flexible with changing priorities and duties
Must score high on MS Office skills exam including Outlook, word, excel and PowerPoint.
Must be a quick learner as there will be minimal time to train before we need productivity. Must be reliable with on time arrival, few absences. Excellent communication skills both spoken and written. Must be able to manage a multitude of tasks for multiple directors and sr. directors including calendaring, meeting negotiations with other executives, locating available meeting rooms, etc.
Prior Lilly experience helpful but not required
SAP experience helpful but not required
EDUCATION: High School Diploma or equivalent